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EXTRACTS FROM BY-LAWS 

...OF... 

The nercditar/ Order of 
Descendants of Colonial Governors. 



Copyright 1915 by 

The Hereditary Order of Descendants of Colonial Governors. 

All rights reserved including that of translation 

into foreign languages. 



.99 

HoS 



/ 



JAN -8 1916 



The Hereditary Order of 
Descendants of Colonial Governors* 

Extracts from By-Laws 

Relating to the Issuing of Permits and Orders 
for Insignia and Delivery of Insignia. 



I. CHAIRMEN must have positive proof of de- 
scent from Governors, and must make sure that such 
Governors' names are included in the Order's printed 
Books of Eligible Ascendants, before issuing invitations 
to Honorary Membership, or permits, or orders, for 
Insignia or for Extra Bars. 

II. A CHAIRMAN shall not issue Permits or Or- 
ders for Insignia or Extra Bars to any person v^^ho was 
invited into the Order by another Chairman or by the 
Governor General. 

III. CHAIRMEN shall not send notices stating 
that the Order has approved submitted lineage from 
Governors (whether questioned or otherwise), and shall 
not issue permits or orders for Insignia or Extra Bars 

* Note. — "It is common to speak of an Order by its name 
alone, as 'the Garter,' 'the Bath' . . . 'the Thistle,' for 
'The Most Ancient and Noble Order of the Thistle' " (Cent. 
Diet.); hence this Order has from its founding been spoken of 
and known as "the Colonial Governors" and the "Order of 
Colonial Governors," and has from the first been so written by 
the founder, honorary members and the public. 



J 



SEP c7i915 



©CI.A419515 . 



Page Two 

until after all requisite fees have been paid and all re- 
quired lineages has been received. 

IV. CHAIRMEN when conferring Honorary Mem- 
bership and issuing original permits or orders for origi- 
nal Insignia or for Extra Bars, shall make out a FAC- 
SIMILE permit or order, which they shall diflferentiate 
from the original permit or order that is to be given to 
the new Honorary Member, by writing on the back of 
such FACSIMILE permit or order, as follows: 

(1) The date of issuing the invitation. 

(2) The date of admission, i. e., the date of conferring 
of honorary membership. 

(3) Full names of Heirs, including middle names, and 
their residences, including house number, street, 
town and State, and postoffice addresses. 

(4) Names and pages of volumes in which lineage of 
Honorary Members from Governors is recorded. 

(5) And if they are members of Colonial Societies 
whose records this Order accepts, the names of 
said Societies in which such lineage is registered 
shall be given, together with names of persons 
who were the proposers and seconders in said 
Colonial Societies, 

(6) Names of Governors to be engraved on Extra 
Bars. 

(7) And such FACSIMILE permit or order shall 
have the word "FACSIMILE" written across its 
face at the top and shall be_ copied exactly into 



Page Three 

the Chapter Record Books, and then shall be 
mailed or given to the Governor General at the 
same time that the original permit, or order is 
mailed or given to the new Honorary Member; so 
that the K^ational Officers may always thereby 
approximate the total number of Members and 
locate their Heirs. 

V. CHAIRMEN shall number the stubs, center 
permits, FACSIMILE and the attached coupon vouchers 
all with the same number in the order of date of ad- 
mittance of each person to the Chapter, to simplify 
duplication, if lost; and to show the Chapter's totality 
at that date, from the beginning. 

VI. CHAIRMEN, AFTER FILLING IN the 

stubs, center permit, FACSIMILE and attached coupon 
vouchers, shall detach the center permits from the stubs 
(which shall be left in the book for reference) ; they 
shall write only the said numbers and their own names 
and addresses in spaces designated on coupon vouchers, 
and shall not detach coupon vouchers from permit, or 
from FACSIMILE, both of which shall be issued with 
coupon vouchers attached. (The other spaces desig- 
nated on coupon vouchers are to be filled in by the 
Medallists.) 

VII. CHAIRMEN, upon receiving from the Medal- 
lists the filled-in coupon voucher of shipment or de- 
livery, shall at once copy it on the Chapter Record 
Rooks, and shall, on the same day, mail said coupon to 
the Recorder of Insignia. 



1 



Page Four 

VIII. CHAIRMEN SHALL NOT SIGN PER- 
MITS or orders for Insignia or for Extra Bars for 
themselves, or for their Heirs; such permits or orders 
must be signed by the Recorder of Insignia or by the 
Governor General, who shall not so sign until after hav- 
ing received proofs of lines of descent from Governors 
prior to 1750, with affidavit attached, made out in detail 
as defined in provisions of By-Laws on Membership. 

IX. CHAIRMEN shall make Records relating to 
all Heirs on the same leaf with Names and Records of 
Honorary Members from whom Heirs may inherit, or 
have inherited, Honorary Membership and Insignia. 

X. All permits or orders for Insignia or for Bars 
must be filled out entirely in the handwriting of the 
Chairman who signs the permit, or order, or of the Gov- 
ernor General, or such person as the Governor General 
has authorized in writing to fill in and sign such per- 
mits, or orders. 

XI. All permits or orders for Insignia or Bars 
shall be issued by the Chairman direct to the Honorary 
Member who is named in the permit, or order, and such 
Honoraray Member shall purchase his (or her) own 
Insignia and Bars direct. 

XII. A CHAIRMAN shall not retain such permits 
or orders for the purpose of purchasing them for him 
(or her); nor shall a CHAIRMAN purchase any In- 
signia for any Honorary Member. 



Page Five 

Lost Insignia, Lost Permits (or Lost Orders) 

I. CHAIRMEN SHALL NOT HEREAFTER IS- 
SUE any Duplicate Permits, or Duplicate Orders for 
Insignia, or Bars, to replace Lost Insignia or Lost Bars, 
or Lost Permits, or Lost Orders. Such Duplicate Per- 
mits shall be printed on diflPerent colored paper and 
shall be issued by the Recorder of Insignia, or such per- 
son as the Governor General shall authorize in writing, 
to act in the absence of the Recorder of Insignia. 

II. HEREAFTER THE MEDALLISTS, upon re- 
ceiving Duplicate Permits or Duplicate Orders made out 
on the printed forms that are, or were, used for issuing 
the Original Permits (thus showing they were filled in 
and signed by Chairmen and other Officers before the 
above-stated By-law went into effect), shall send them to 
the Recorder of Insignia or to the Governor General, 
who shall compare them and then shall make record 
thereof, and then shall send them to the proper officials 
to file; and shall send to the Medallists, in exchange, a 
letter of authorization or permit on colored paper as de- 
fined below. 

III. HONORARY MEMBERS AND HEIRS WHO 
HAVE LOST either their Original, or Inherited Permits 
or Orders, or Insignia, or Bars, shall, if they wish them 
replaced, apply in writing to the Governor General, or 
to their present State Chairman, who, provided he (or 
she) filled in and signed the Original Permit or Order, 
shall then compare the written application with Records 



Page Six 

on file, concerning the Original Permit or Order, and if 
they accord, shall notify the Honorary Member to send 
the price to the Recorder of Insignia, and at the same 
time shall indorse the application and forward it to the 
Recorder of Insignia, who shall communicate with the 
Medallists, according to the By-laws. 

IV. BUT if the Governor General, or State Chair- 
man, who filled in and signed the Original Permit or Or- 
der, is no longer in office, the present State Chairman 
shall, upon receiving such written application from an 
Honorary Member, forward it to the present Governor 
General, who shall compare it with the Records and notes 
that were made and filed with the National Officers by 
the Chairman who filled in, signed and issued the Original 
Permit, or Order, and if the application and Records and 
Notes accord, the Governor General shall indorse and 
forward the application to the RECORDER OF IN- 
SIGNIA, who shall compare it with Records on the 
Insignia Books, and if satisfactory, shall then forward 
direct to the Medallists, the price received from the 
Honorary Member, together with a letter of authori- 
zation, or a Permit printed on different colored paper 
from other permits or orders, which shall (1) be fully 
dated, and (2) shall state whether it is to replace a 
I ost Permit or Lost Order, or Eost Insigne or Lost 
Bars; (3) date of issuing the Original permit or Or- 
der; (4) names of Governors to be engraved on each 
Bar; (5) name of Owner to be engraved on Insigne; 
(6) if it is to replace a Lost Original Insigne of an 



Page Seven 

Original Honorary Member, shall state the number of 
such Lost Original Insigne, which shall be engraved 
on the new Insigne, and which shall have prefixed 
the letter "o," signifying "original," and shall have 
the letter "d" suffixed, signifying "duplicate," as "o624d," 
signifying "duplicate of lost original Insigne"; (7) but, 
if the new Insigne is to replace a LOST INHERITED 
INSIGNE, the letter "i" shall be prefixed and letter "d" 
suffixed, as "i624d," signifying a "DUPLICATE OF A 
LOST INHERITED INSIGNE"; (8) but, if the Dupli- 
cate Permit is issued to the Inheritor to replace only a 
lost Original Permit, which was issued to a Decedent who 
never bought Insignia, the Medallists shall be authorized 
to engrave the Inheritor's New Original Insigne with the 
usual chronological number, prefixing thereto the letter 
"i," as "1824," thus signifying the Honorary Member- 
ship is Inherited; but the letter "o," signifying "orig- 
inal," shall not be suffixed and the letter "d," signifying 
"duplicate," shall not be suffixed, because the New In- 
signe is not a Duplicate of Lost Insigne (either Inherited 
or Original), (see beyond page 10, sec. XI); (9) the 
name and address of the person to whom the Medallists 
shall send the Insigne or Extra Bars. 

Names, Numbers, and Letters on Insignia. 

(I) All orders from Honorary Members for all 
Insignia and Bars must be accompanied by the price. 

(II) All Insignia of each Honorary Member shall 
be given the same numbers by the Medallists, and all In- 
signia shall be number(>d in the order of the date of 



Page Eight 

their purchase, unless otherwise provided in the By- 
laws, but no letters shall be added to numbers on Origi- 
nal Insignia of Original Honorary Members, excepting 
the Miniature Insignia. 

(III) MEDALLISTS SHALL engrave numbers 
and FULL NAMES of Owners in fine script near the 
top of Insignia — Badge, or Medallion, or Inside Bar, 
etc. — (unless otherwise provided in the By-laws), thereby 
leaving sufficient space beneath for engraving numbers 
and names of Inheritors in future generations. 

(IV) The Recorder of Insignia shall have charge of 
Miniature Insignia, the Permits for which shall be on 
different colored paper from other permits. 

(V) Miniature Insignia shall have the same num- 
bers as the Large Insignia, with addition of the letter 
"m," signifying "miniature," prefixed next to the num- 
ber, as "m563," and engraved when it is purchased, and 
shall be so recorded in Record Books. 

(VI) If Miniature Insignia are purchased, before 
the large Insignia are acquired, the Recorder of Insignia 
may notify the Medallists to engrave thereon the same 
special numbers by which the permits therefor were is- 
sued and are recorded on Books of Insignia to simplify 
tracing, if lost, and to show the totality of Miniature 
Insignia that have been delivered. If the Large Insignia 
have been acquired, the Recorder of Insignia may notify 
the Medallists to engrave on the Miniature Insignia the 
same numbers that are engraved on Large Insignia, with 
the letter "m" prefixed thereto. 



Page Nine 

(VII) MEDALLISTS shall keep record of the total 
sum of all Insignia they make, and, therefore, after num- 
bering the DUPLICATE, INHERITED MINIATURE, 
OR OTHER INSIGNIA, as directed by the Recorder 
of Insignia, they may add to such Insignia their usual 
chronological number engraved in vertical form, thus (2) 

(5) 

(6) 
to prevent confusion in estimating the totality of In- 
signia issued. 

(VIII) DUPLICATE INSIGNIA to replace Lost 
Original Insignia {not Inherited) shall have the same 
numbers as such Lost Original Insignia, with the letter 
"o," signifying "original," prefixed, and the letter "d," 
signifying "duplicate," suffixed, as "o563d," signifying 
"Duplicate of Lost Original Insigne." INHERITORS 
OF SUCH DUPLICATES of Lost Original Insignia 
shall have the letter "i" also prefixed, as "io563d." 

(IX) DUPLICATE INSIGNIA TO REPLACE 
LOST INHERITED INSIGNIA shall have the letter 
"i," signifying "inherited" prefixed and the letter "d," 
signifying "duplicate," suffixed, as "i563d," signifying 
Duplicate of a Lost Inherited Insigne. 

(X) INHERITORS of ORIGINAL INSIGNIA, 
after being formally recorded, shall have prefixed to the 
numbers on their Inherited Original Insignia the letter 
"i," signifying "inherited"; and shall have suffixed the 
letter "o," signifying "original," as, "i567o," engraved 
above the names of Decedents: and the word "inherited," 



Page Ten 

together with the date of the day of the month and year 
of Inheritance, as "Feb. 5, 1608" (or "2, 5, 1608," as may 
be preferred), and the full names of Inheritors shall all 
be ENGRA VED on the Insignia beneath the names of 
the persons from whom Honorary Membership and 
Insignia are Inherited, thus: 

15670, 
James Wall Tome 
Inherited Feb. 5, 1608 
(or, 2, 5, 1608, as may be preferred), 
by John Tome. 
(XI) But if the Decedents never bought Insignia, 
New Numbers must of necessity be given the Inheritors 
for their Insignia in the usual chronological order, in 
which case the letter "i" shall be prefixed to the New 
Number, as "13274," which shall be inscribed on the New 
Insignia, together with the full name of Decedent, and 
the full name of Inheritor, and words "inherited by," 
and dates in detail, as defined in Section 10, thus sig- 
nifying that the honorary membership is inherited from 
the Decedent; but the letter "o," signifying "original," 
shall not be suffixed because the Netv Insignia are not 
inherited Original Insignia of an Original Honorary 
Member; and the letter "d," signifying "duplicate," shall 
not be suffixed because the New Insignia are not Dupli- 
cates of any Insignia, and no other Insignia have ever 
borne that number; and such new number shall be en- 
graved at the very bottom of such new Insignia, instead 
of at the top, merely to diff'erentiate them from Original 
Insignia of an Original Honorary Member, thus: 



Page Eleven 



James Wall Tome, 

Inherited Feb. 5, 1608 

(or "2, 5, 1608, as may be preferred), 

by John Tome 



13274 



(XII) Medallists shall not put jewels in Insignia 
unless authorized in writing to do so, by the Governor 
General. 

(XIII) The Insignia of an Honorary Order are the 
crosses, medallions, stars, collars, ribbons, knots, ro- 
settes, etc. No Honorary Member, or Officer shall re- 
ceive more than one of each of such Insignia, either in 
large or miniature size, unless to replace Lost Insignia, 
proof of which loss must be satisfactorily established 
before a duplicate permit can be issued. 

(XIV) MEDALLISTS, upon receiving permits or 
orders to make Insignia or Bars, shall: 

(1) Compare such permits, or orders, with the 
printed lists of ELIGIBLE ASCENDANTS furnished 
them by the Governor General, to ascertain if names of 
Governors on such permits, or orders, are included on 
such lists, and if not included they shall not make In- 
signia, or Bars, but they shall send the permits or orders 
to the Governor General for instructions and authoriza- 
tion. 



Page Twelve 



(2) They shall compare names on such permits or 
orders with their books containing names of persons 
who have bought Insignia to see if Insignia have pre- 
viously been delivered to persons whose names are on 
the permits, or orders, and if they find a person has 
already bought any Insigne, or Bars, bearing the same 
names as are on the permit, or order, just received, or if 
they receive a DUPLICATE PERMIT made out on 
forms no longer in use for DUPLICATE PERMITS, or 
made out on white paper now in use only for Original 
Permits, or if they receive a permit from which the cou- 
pon voucher has been detached, they shall forward such 
permits to the Governor General for instructions. 

(3) They shall ascertain if the signature on the 
permit, or order, is that of an authorized Chairman, or 
other Officer whom the Governor General has notified 
them in writing is authorized to fill in and sign permits 
or orders. 

(4) They shall see if all the handwriting on the 
permit or order is the same as the signature upon it 
(as is required by the By-laws) ; and if they find the per- 
mit or order bears any typewriting; or bears any hand- 
writing different from that of the authorized Officer (as 
defined above, in section 3), or different from the 
handwriting of the Governor General, or Chairman, who 
filled in and signed the permit or order, the MEDAL- 
LISTS shall send such permit or order to the Governor 
General for instructions. 



Page Thirteen 

MEDALLISTS, after observing these requirements 
and making Insignia or bars, according to the provisions 
of the By-laws and instructions on the permits, or orders, 
for them, shall, as from the founding, make record, and 
shall: 

(5) Stamp, or otherwise record on such permits or 
orders dates of receiving them. 

(6) Full dates of making and shipping all Large 
and Miniature Insignia, and Extra Bars, together with 
purchaser's name, house number, street, town and State 
addresses to which they were shipped, or, if personally 
delivered, they shall make record of; — 

(7) Names of persons to whom they were deliv- 
ered by written order of the Honorary Member named 
in the permit, or order, or the 

(8) Names of each Honorary Member who received 
an Insigne, in person, 

(9) And shall state how many Bars were attached 
to the Insigne at the time of making and delivering it, 
and names of Governors engraved on each Bar at that 
time, also the name of the Chairman who authorized 
engraving on each Bar. 

(10) Full dates of making and attaching Extra 
Bars to old Insignia, also the names of the Owners, and 
full dates of shipping (or otherwise delivering as defined 
above), each Extra Bar, name of Governor engraved 
thereon, and name of Chairman who filled in and signed 
permit, or order, for each Extra Bar. 



Page Fourteen 

(11) Names in full and the assigned numbers for 
their Insignia, together with letters "i," "o," "d," "m," 
that they engraved on all Insignia as required by By- 
laws. 

(12) Records of Duplicate Insignia, Duplicate Bars 
and Records relating to Insignia of Heirs shall be made 
on the same page directly beneath the name of the Orig- 
inal Honorary Member who bought the Original Insignia, 
or on the back of such page, in order to avoid confusion. 

(13) After seeing that all records as defined above 
are made on the center permit, or order, MEDALLISTS 
shall fill in the attached coupon voucher, detach it from 
the permit, or order, and on the same day of shipment, 
or of personally delivering the Insigne, or Extra Bars, 
they shall mail said coupon voucher to the Chairman, or 
Governor General, or other Officer (authorized as de- 
fined above in section 3) who filled in, signed and 
issued such permit, or order, or if such Governor Gen- 
eral or Chairman is no longer in office, shall send it to 
the present Governor General, or to the present State 
Chairman for the State, which is given at the bottom of 
the permit; but all 'permits or orders on colored paper 
shall be forwarded by the MEDALLISTS to the RE- 
CORDER of INSIGNIA. 

(14) And at the same time that the MEDAL- 
LISTS MAIL the detached coupon voucher to the Chair- 
man or to the Recorder of Insignia, they shall mail the 
original center permit or order to the Governor General, 
unless otherwise authorized in writing by the Governor 
General. 



Page Fifteen 

(15) MEDALLISTS SHALL NOT RETURN 
SUCH PERMITS OR ORDER TO CUSTOMERS, OR 
TO HONORARY MEMBERS, OR OFFICERS, who 
surrendered them in order to obtain Insignia, or Bars, 
thereby. 

Nor shall they send, or DELIVER THEM, OR 
ANY PERMITS, OR ORDERS, WHATSOEVER, TO 
ANY OFFICER BUT THE GOVERNOR GEN- 
ERAL. 

(XV) MEDALLISTS SHALL NOT FURNISH 
ANY NAMES, OR ADDRESSES OF ANY MEMBERS, 
OR OF ANY OFFICERS, OR OF ANY CHAIRMAN 
TO ANY ONE without written authorization from the 
Governor General, nor shall they deliver PERMIT 
BOOKS, OR COPIES OF BY-LAWS, OR ENGRAVED 
FORMS FOR INVITATIONS, OR STATIONERY, 
except upon receipt each time of the written permit there- 
for, signed by the Governor General; the MEDALLISTS 
shall return such permit always with the articles to the 
person named in the permit, who shall present it with 
his (or her) future orders. MEDALLISTS SHALL 
FORWARD ALL REQUESTS WHICH ARE NOT 
ACCOMPANIED BY SUCH WRITTEN PERMITS 
FOR SUCH ARTICLES, OR REQUESTS for NAMES, 
OR for LISTS, OR for INFORMATION, to THE 
GOVERNOR GENERAL FOR WRITTEN EN- 
DORSEMENT, and INFORMATION, before replying 
to the requesters. 



Page Sixteen 

(XVI) MEDALLISTS, when wishing names, ad- 
dresses, or lists of Honorary Members shall not apply 
to any State, Chapter, or National Officer for them, but 
shall apply direct to the Governor General. 

(XVII) IF MEDALLISTS NEGLECT to read 
and abide by these By-laws, and make and deliver In- 
signia, or Bars, bearing names of men who are not in- 
cluded on the printed lists of eligible Ascendants fur- 
nished them by the Order, or bearing names concerning 
which they have not received written authorization from 
the Governor General the MEDALLISTS shall be held 
responsible for such non-compliance with the By-laws, 
and shall also recall such Bars and Insignia, and refund 
in full, the amount of money they received in payment 
for them. 



Copyright 1915 

By the Hereditary Order of Descendants 

of Colonial Governors 



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